Olympus ODMS R7 Software Update for Windows - R7.2.0

17 October, 2018

Olympus Australia recently released (15th October 2018) a minor update to their ODMS (Olympus Dictation Management System) R7 software for Windows taking the latest release to version R7.2.0 - this is a free update to end users who own an R7 licence. ODMS R7 software and licences come in the following kits:

The fixes in this release are:

  1. Fixes an issue that connected device disappears/reappears from ODMS R7 in Terminal Services and Citrix XenApp environment.
  2. Fix the issue that TM fails to send/receive emails for testing during Web Mail setting, if only the TM is installed on the PC.
  3. Fix the issue for the SCP client when it is used as the File Downloader. Files will be downloaded to a local folder if the network is offline, but would not automatically transfer those files to the designated folder once the network connection recovers.

If you have ODMS R7 installed, either Dictation Module or Transcription Module the software updater should pop up to alert you to the fact of the new release.

Update Olympus ODMS R7 to R7.2.0 Windows TM DM Transcription Dictation Module Australia

If you are running an older version of the Olympus Dictation and/or Transcription Module software there is an upgrade path available from DSS Player Pro R5 or ODMS R6 to the latest and supported version ODMS R7.

Full details on what Olympus part numbers you need to upgrade to Olympus ODMS R7 and the licence keys you must hold on this page.

Olympus Australia Release New DS-9000 & DS-2600 Dictaphones

03 October, 2018

Olympus Australia have just released two new handheld digital dictaphones to compliment their top of the range Olympus DS-9500 released earlier this year (2018). The two new recorders bring the pro dictation range upto a choice of three devices. The new models are:

Buy Olympus DS-9000 DS-2600 digital dictaphone voice recorder Australia

The DS-9000 is pretty much exactly the same as the DS-9500 except:

  1. Doesn't come with a dock or power supply (USB charge via your PC or Mac)
  2. Doesn't have in-built wifi

If you are used to the older Olympus DS-7000 or Olympus DS-5000 models then the Olympus DS-9000 is the natural progression of this line with the new water-resistant casing (same as used on the Olympus PEN cameras), optical slide switch and larger colour display. 

All Olympus digital dictaphones record in the DSS Pro (.ds2) audio format. 

How does the Olympus DS-9000 compare to the DS-9500?

The DS-9000 does not come with a docking cradle or main power supply. The recorder is recharged via USB connection to your Mac or Windows PC which also allows for the file transfer.

Click here to see the full DS-9000 vs DS-9500 comparison 

Olympus DS-9500 - Trade In Your Old Dictaphone/Voice Recorder For $150 Cash Back

15 September, 2018


Olympus DS-9500 Trade In Offer Promo with $150 Cash Back Dictate Australia

Occasionally Olympus Australia will pull a promo out of the bag to entice the seasoned dictator to upgrade to the latest and greatest in the digital voice recording world from Olympus. It's that time again, but hurry this is only around until October 31st, 2018.

If you have been hanging onto your trusty old Philips or Olympus DS-4000 or DS-5000 now is the time to trade up. Have an old tape dictaphone lying around, trade that in, any brand, working or not.

What Do I Need To Trade In?

  • A voice recorder or dictaphone, working or not, any brand

What Will I Get?

  • $150 Visa Pre-Paid card to treat yourself or your family to something nice

What Do I Need To Buy To Get My $150?

How Do I Get My $150

  1. We will send you a copy of your paid invoice for your DS-9500
  2. You complete the online form 
  3. You send Olympus a copy of your paid invoice
  4. You wait patiently for the postie to deliver you prepaid $150 Visa debit card

What's So Good About The New Olympus DS-9500?

  • Compatible with Windows 10 & macOS
  • Can connect to any wifi hotspot to send dictation via email from the device, no need to dock
  • Super clear audio recording for all your dictation
  • Open up the mic and record your meetings and interviews too
  • Encrypt your .ds2 (DSS Pro) audio to ensure confidentiality when sending your dictation over the internet
  • Fully compatible with Dragon for Windows & macOS
  • Olympus DS-9500 - Setting the standard in digital dictation

All the details in this PDF for you to download and read. Any questions tweet us @dictates or email 

Olympus Software Updates for MacOS and Windows - ODMS R7 & DSS Player

06 August, 2018

On 1st August 2018 Olympus released updates across all of their dictation and transcription software, from the latest Olympus Dictation Management System (ODMS R7), to the DSS Player Standard and even DSS Player Plus v7 for Mac got a look in.


Various bug fixes post the launch of the new Olympus DS-9500 professional digital dictaphone and Olympus AS-9000 professional transcription typing kit back in April:

DSS Player Standard 2.1

DSS Player Plus v7.6.0 for MacOS

Olympus DS-9500 Digital Dictation Firmware Update Available - v1.10

15 July, 2018

DS9500 Olympus DS-9500 Australia Free Firmware Update v1.10

Released early July 2018, three months after the new flagship digital dictaphone from Olympus the DS-9500 was released, a firmware upgrade is available taking the onboard flashed software to version v1.10

Updates in the Olympus DS9500 firmware include:

  • Change the WiFi connection so that it can be implemented in the background
  • Change the WiFi connection so that it can be cancelled
  • When entering the WiFi security code and email address, additional special characters are now available.
  • Record the serial number information of the product to the header of DSS audio file
  • Improve the stability of sending dictations via email
  • Fix the problem where the time set in some environments gets out of order

The update can be downloaded from the official Olympus support site in Europe - OPDSupport or via our hosted copy of the update (in Google drive):

Note: The firmware update can only be made via a Windows computer, MacOS users you will need to find a friend with a PC to help you update. @Olympus knows we have been banging the MacOS drum for years now so no comment necessary. 

What's In The Box? Olympus DS-9500 Professional Dictation Kit

09 July, 2018

Olympus DS9500 Dictation Kit Included In The Box Contents Spare Parts

The top of the range digital dictaphone from Olympus, the DS-9500 comes in a kit. All of the parts in the kit can be replaced, with the exception of the recorder itself, so if you need another dock, spare battery or have lost you carry case these are the part numbers you will need:

Olympus DS-9500 USB Cable - KP-30

The USB cable allows the DS-9500 to be connected to your Mac or Windows PC and allows the file transfer. The USB cable can be connected into the back of the CR-21 dock or directly into the bottom of the DS-9500.

Olympus DS-9500 Rechargeable Battery - Li92B

Over time the rechargeable battery in your DS-9500 dictaphone will degrade with the constant charge/discharge cycle. When it does you will need a replacement battery which is part Li-92B. Note that the battery can fit into the DS9500 two different ways, only one way will work.

Olympus DS-9500 Docking Station/Cradle - CR-21

This handy little unit serves two purposes, to recharge the battery in the DS-9500 and to facilitate cordless transfer of data between your dictaphone and your computer. Note that the CR-21 is just the cradle, if you are looking to set up a separate desk you will also need the power supply (A517) and the USB cable (KP-30).

Olympus DS-9500 Software Licence Key for Windows & Mac - AS-9001

This square green piece of paper that comes in the box is very important. It is your unique licence key for the installation of the Olympus ODMS R7 Dictation Module on a Windows PC and DSS Player Plus v7 on a Mac. Only you will know this number so it must be kept safe. The Olympus software licence is a single install licence, so if you want to use the Olympus software on another PC or Mac you will need to buy another licence OR if you computer crashes and you can not find the original green square licence key. So, keep your licence key safe.

Olympus DS-9500 Carry Case - CS-151

A handy protector for your Olympus DS-9500 but if you like to dock your recorder can be a bit of a pain. It's leather look, faux leather or realistically its plastic but looks and feels nice.

Olympus DS-9500 Power Supply - A517

This is the power supply that fits into the back of the CR-21 dock and is used to charge the DS-9500 when in the cradle. It can not be plugged directly into the recorder, the recorder can only be charged out of the dock via the USB cable KP-20


Simplifying Olympus ODMS Licence Management For Growing Legal & Medical Practices

09 July, 2018

Olympus Web SCP tracks the use of the Dictation and Transcription Module across the workgroup system. It also allows the IT Administrator to update the license simply by entering a new key, making it quick and easy to add more users to an ODMS environment without affecting the entire system.

This blog post discusses the Olympus ODMS - Multi User Licence Model and is relevant for:

  • Legal or medical practice/office managers and
  • IT support staff

The solution can:

  • Interact with your Active Directory
  • Manage device profiles centrally
  • Configure (via .MST) client applications for dictation/transcription module
  • Create packages for dictation/transcription module that can be deployed company wide
  • Use a concurrent use licence model managed by a central application

And can work in the following scenarios:

  • ODMS R7 alone (or co-existing with ODMS R6) across your network or
  • Using ODMS in a virtual environment via Citrix, Terminal Services or VMWare View / VMWare Horizon

Olympus ODMS R7 for Workgroup large medical legal practice multi-user concurrent licence model

The Olympus dictation and transcription software, Olympus Dictation Management System or ODMS, currently at release 7 (R7) is the leading digital audio software for dictation and transcription. However, the way it is licenced can be painful if you manage a large, growing or multi-site practice as out-of-the-box the professional digital dictaphones (Olympus DS-9500 & DS-9000) and transcription kit (Olympus AS-9000) come with a single install licences. Meaning each individual PC needs to be touched and standalone software installed with a unique licence key. Storing and managing many individual licences keys can be an issue.

Help is at hand from Olympus in the form of a multi user licence (or MUL) whereby licence consumption is centrally managed making the deployment of Olympus software and managing the Olympus dictation/transcription modules easier to manage. The MUL is a concurrent use licence which means that each time a dictation or transcription module is run a licence will be reserved. The Olympus software can be deployed to many machines and access is then only limited by your maximum dictation/transcription licence count.

To convert your practice from single install ODMS licences to a MUL we are here to help. From converting your existing single install licences to a MUL licence and helping with any licence increases should your business grow.

How does an Olympus Multi User Licence work?

You will need to purchase the Olympus SCP (System Configuration Program) which is installed on a central server or workstation accessible on your network or intranet. It does not need a dedicated box and can co-exists with other software on a server, we recommend Windows Server 2016 Essentials but all Microsoft operating systems are supported from Windows 7 upwards.

The SCP is responsible for managing licence check-in/check-out and is also a central access point for administrators to manage from one location dictation workflows, device profiles and of course Olympus dictation/transcription module licences.

I already own a few ODMS dictation/transcription licences can I use those?

Yes, when moving from standalone licences to a MUL we will collect your licence keys from you and work with Olympus Australia to convert the single install licences  to a MUL. Should you own 5x dictation module licences then when converted you can have a maximum of 5 devices running dictation module at any one time, yet the software may be installed on tens or hundreds of devices. The same applies for your single transcription module licences. 

Should you need to increase your concurrent licence count at any point this can be easily achieved by purchasing additional DM or TM licences.

We have a few ODMS R6 licences and some new ODMS R7, can both be converted to the multi-user-licence model?

Yes they can. ODMS R6 is still supported (until January 2019) and it is possible to run both ODMS R6 and ODMS R7 MULs. However, we strongly suggest that you upgrade your ODMS R6 licences to R7 and just run an R7 MUL configuration.

Olympus ODMS R7 and R6 Mixed Environment Multi User Licence

What are the costs for moving from our standalone licences to a multi user environment?

For infrastructure this would depend on what you have available, as mentioned above this can co-exist on an existing server or you could setup a dedicated server, either virtual or physical. Olympus does not recommend running the SCP in Azure or AWS.

You would need to purchase the Olympus SCP software (part SCPLICENCE) which is $599 incl. GST.

Collect your existing ODMS R7 standalone licences and convert them to a MUL, we will do this for you and is free.

If you need to purchase additional ODMS R7 licences they cost:

Upgrade licences are available from ODMS R6 or DSS Player Pro R6 and cost $99 each incl. GST for both dictation and transcription module.

Can we set this up as a trial to see if it works for our business?

Yes, we can provide with trial licence keys to allow you to install Olympus SCP in your environment and trial the setup and process for 60 days for free. Just let us know how many concurrent DM and TM licences you need and we will organise the trial licences with Olympus Australia for you. We will also provide all the applications you need. To get you started click here for the ODMS R7 Workgroup Install Guide for your reference.

We are here to help. Please give us a call or email us at with any questions.

How To Install ODMS R7 Dictation or Transcription Module In Trial Mode

18 June, 2018

Olympus ODMS R7 was released in April 2018 simultaneously with the release of the latest professional digital dictation recorder the Olympus DS-9500 and the transcription kit AS-9000

The ODMS R7 software comes in two modules (installed via just one installer) Dictation Module (DM) and Transcription Module (TM). The DM comes in the box with the DS-9500 and the TM comes in the box with the AS-9000. 

Both modules are installed via a licence key. It is essential that you keep your licence keys safe as they will be required if you suffer a PC crash and need to re-install the software or if you upgrade your PC and need to move the software from the old to the new Windows computer.

It is possible to install ODMS R7 in trial mode. Trial mode will give you full functionality of either DM or TM for 60 days so is useful if you can't find your licence key but need to use the software or if you just want to see how ODMS R7 works for yourself before you buy.

  • Buy AS-9001 - Olympus ODMS R7 DM Dictation Module Licence
  • Buy AS-9002 - Olympus ODMS R7 TM Transcription Module Licence
  • Buy AS-9003 - Olympus ODMS R7 DM Upgrade from ODMS R6 or DSS Player Pro 5
  • Buy AS-9004 - Olympus ODMS R7 TM Upgrade from ODMS R6 or DSS Player Pro 5

Olympus Release ODMS R7 Patch 0001 - Fixes Multiple Outlook Windows Issue

15 June, 2018

Hot on the release of Olympus ODMS R7 dictation and transcription software for Windows back in April 2018 the first patch has been released, Patch 0001. Unlike a version update there is little in the way of release notes just a reference to an issue where ODMS R7 opens mulitiple Outlook windows, fixed with this patch.

Download Olympus ODMS R7 DM TM Patch0001

If you are having this issue we recommend that you download and apply this patch. You can download it via the links below, please note that it is a .exe file so it may be blocked by your network admin or Windows itself, if so please email us and we will find a way to get you access to the patch.

Free Download DSS Pro .ds2 Audio File Samples

13 June, 2018

The Digital Speech Standard ( .dss ) file format has been around for years, it was developed jointly by Olympus, Phillips and Grundig back in 1994 and by 2005 became the standard for all digital dictation files, back then described as .dss (Digital Speech Standard) = MP3 for Speech. It was created specifically to maintain high-quality audio but in a small file size which could be easily transferred over the internet. At the time it was a revolution and saw traditional transcription typists move out of the office to be able to work from potentially anywhere in the world.

Free Download .ds2 DSS Pro Audio File       Free Download .ds2 DSS Pro Audio File with 128bit Encryption        Free Download .ds2 DSS Pro Audio File with 256bit Encryption

The decrypt password for the two encrypted .ds2 audio samples above is 1234

In 2009 the DSS Pro version of DSS was released which resulted in a new file format ending in .ds2 - the Pro format recognised the need for security in the internet world and allowed for encryption of the audio file, essential and a requirement now for confidential audio created by most of the digital dictaphone users today, mainly legal and medical professionals.

To play these file formats .dss / .ds2 you would need proprietary software, although the older .dss format has been cracked and many free transcription programs have the ability to play back .dss. But if you are serious about confidentiality as an author or serious about transcription as a typist then only the three who created the .ds2 format offer software to both play back and encrypt / decrypt dictation recorded in the .ds2 audio format which is now standard on all pro digital dictaphones.

Feel free to download the above DSS Pro .ds2 audio sample files to test playback in your audio / transcription software. The password for the encrypted files is 1234

What Olympus software can play back the .ds2 audio format?

DSS Pro .ds2 Audio Files - Not Encrypted can be played with:

DSS Pro .ds2 Audio Files - 256bit Encrypted can only be played with:

DSS Pro .ds2 Audio Files - 128bit Encrypted can be played with:


1 2 3 9 Next »

call: 1300 88 23 75 ~ twitter: @dictates ~ ~

payment methods